Recently, the Kenya’s Ministry of Education (MoE), begun a nationwide digital registration exercise for all schools, it’s learners (pupils and students) and staff. The initiative falls under the National Education Management Information System (NEMIS).
NEMIS, which part of the deliverables of the Global Partnership for Education (GPE) USD88.4 Million grant, is basically an online portal used for storing education data hence forming a platform to track a school’s and students progress, performance and financial reports since the time of registration or over time.
According the Ministry of Education, Kenyan education data has been and is collected by multiple entities within and outside the Ministry of Education, with each agency or state agency developing and maintaining its own unique data set and this informed the dsign and development a comprehensive Education Data Management Information System.
NEMIS, therefore, is set to become the sole source of accurate and up-to-date data for the Kenyan education system (schools, learners and facilities) as it is “designed to provide quality data that is reliable, relevant, and easily accessible.” and would serve millions of learners in over 120,000 institutions.
The ministry, however, gives a disclaimer to NEMIS users that everyone is liable for any false, inaccurate, inappropriate or incomplete information submitted on the syestem which means that the government relies on the users to give accurate information and the accuracy of the data solely depends on the information providers sincerity.
For the better part of 2017, the Ministry was testing the system. The testing process was carried out in about 600 learning institutions, and was ready for roll out in January 2018 and all schools are expected to have submitted their data, as stipulated by the system, by end of March 2018, a deadline that was extended from February 20 following a low registration turn out.
The official link (URL) to the National Education Management Information System (NEMIS) portal is https://nemis.education.go.ke/ (Use Mozilla Firefox or Google Chrome browsers for easy access).
The NEMIS comprises four key modules, each of them having sub modules within them. The functions and details of the modules are as captured below.
This module captures registration and physical aspects of an institution. It achieves this through its six sub modules as presented below.
This module captures every detail necessary from learners beginning from their registration; their performance and progression in the education system; and their transition from one level to another. The learner module has five sub modules as follows:
This module captures every detail necessary from members of staff (teaching and non-teaching) beginning from their appointment and mobility within the education sector. The module has five sub modules as follows:
The finance module helps track income and expenditure in all institutions through its five sub modules.
This interface enables the user to change password whenever they forget the login details.
The reports interface allows the user to generate routine and ad-hoc reports specific to their mandate. This interface will allow export of data for advanced analysis based on prescribed formats (Excel).
This manual is designed for use by education stakeholders, key among them the following groups:
To effectively access the NEMIS portal, the following specifications have been identified as the minimum requirements.
i) Hardware: 2.4 GHz processor; 1 Gigabyte of Random Access Memory (RAM) for Windows Vista and higher Operating System (OS); 120 Gigabyte available hard disk space.
ii) Software: The system is compatible with all Operating Systems e.g. Windows7, Windows 10, iOS (Apple), Android among others. Internet browsers including internet explorer, Safari, Opera Mini, Mozilla Firefox, Google Chrome, among others can be used in accessing the system. You will need applications such as Microsoft Office, Open office among others available in the market to access outputs of the system.
iii) Network Connectivity: Broadband connectivity at least 3G with 2 Megabytes per second (mbps) speed on dedicated links.
iv) Other Devices: To ensure full interaction with the system and specifically the data capture, users are advised to have a digital camera for capturing the images of learners. Other complimentary and support devices will include a LaserJet printer, laptops, desktop computers, tablets or smartphones, or tablets.
To IT Services providers whose clientele is the education sector, especially schools, they perceive that this would trigger a huge decline on the demand for processes automation softwares in learning institutions.
Based on the insights above, however, it is clear that NEMIS does not cater for all the automation a learning institution requires; both public and private schools.
Having an Enterprise Resource Planning (ERP) software for schools or colleges, therefore, would help fill the gaps of streamlining and simplifying admission of students, managing of finances, procurement, exam processing, human resourse (HR), library and transport management.